Data & Privacy

Oxmotion Services respects your privacy and complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This notice explains what data we collect, why we collect it, and how we keep it secure.

1. Data Controller

Oxmotion Services, located at 9 Hythe Bridge Street, Oxford OX1 2EW, England, acts as the data controller for this website. You can contact us regarding any privacy concern by emailing [email protected].

2. What We Collect

Information you provide through our contact form (name, email, phone, message content).
Technical data such as browser type, device, approximate location, and anonymised analytics metrics.
Records of email correspondence if you contact us directly.

3. Why We Collect It

To reply to your inquiries and provide requested information.
To maintain site performance, diagnose errors, and improve usability.
To understand general traffic patterns without tracking individuals.

4. Legal Basis

We process personal data under the following lawful bases:

Consent: when you tick the consent box in our contact form.
Legitimate interest: when minimal processing is required to run and secure the website.
Legal obligation: to comply with UK law enforcement requests where necessary.

5. Data Retention

Messages and form submissions are stored securely for up to 12 months, then deleted. Technical analytics are aggregated and retained only in anonymised form.

6. Sharing

We never sell, rent, or exchange your personal data. Limited, non-personal information may be processed by service providers (e.g. hosting or email delivery) bound by confidentiality and UK GDPR-compliant contracts.

7. Your Rights

Under UK GDPR you may:

Access your data.
Request correction or deletion.
Withdraw consent.
Request restriction or object to processing.
Lodge a complaint with the Information Commissioner’s Office (ICO).

8. Security

Our servers use encryption (HTTPS / SSL). Access to administrative panels is restricted. We maintain regular updates and minimal data collection practices to reduce exposure.

9. International Transfers

All data is processed within the United Kingdom. We do not transfer personal data outside the UK.

10. Children

Our services are directed to adults. We do not knowingly collect data from individuals under 16 years old.

11. Updates

This notice may be revised periodically. The latest version will always be dated on this page.

Last updated: October 2025